3 Levels of Smarter Work with AI

I recently appeared on a UK podcast called AI Superwoman. Host Lily Patrascu is a woman who dove right in to ensure her audience understood how to advance with AI. It was a pleasure making this guest appearance, and I think I held my own when Lily hit the hard questions right out of the gate.

We discussed when to use AI as a tool, an Agent, or for automation. Done correctly, this balance will empower users to increase revenue, reduce costs, and streamline workflows. To simplify the process, I shared my three-step decision-making framework to help you determine which approach to use AI based on your circumstances at any given time.

Before the show, Lily asked me to create the Ten Commandments for getting work done with AI. By the time we addressed the topic, we had limited time left on the show, so I wanted to give you the Ten Commandments here. Additionally, the entire show is available below.

1. Start with the outcome.

  • Why: AI can’t hit a target you haven’t set.
  • How: Define the job-to-be-done, success metric, deadline, and constraints in one sentence.

2. Pick the right level: Think, Do, or Rule.

  • Why: Matching tool to task saves time and errors.
  • How:
    • If you need ideas/clarity → AI.
    • If you need actions across apps → AI Agent.
    • If it’s fixed steps with clear rules → Automation (VBA/Zapier).

3. Feed it structured context.

  • Why: Better inputs = better outputs.
  • How:
    • Give role
    • Goal
    • Audience
    • Tone
    • Examples
    • Requested format (e.g., table, checklist)

4. Keep a human in the loop for judgment calls.

  • Why: Brand, ethics, and nuance still need you.
  • How:
    • Set approval points:
      • “AI drafts → You review → Then send/post.”

5. Trust, but verify.

  • Why: AI can sound confident and be wrong.
  • How:
    • Spot-check facts.
    • Re-run math.
    • Test on a small sample before scaling.

6. Protect data like it’s cash.

  • Why: Leaks, compliance, and client trust are on the line.
  • How:
    • Remove PII/secrets
    • Use least-privilege access
    • Log who/what the agent can touch

7. Design for repeatability.

  • Why: One-offs don’t scale; systems do.
  • How:
    • Save prompt templates
    • Name variables
    • Version your workflows
    • Keep an audit log

8. Measure what matters.

  • Why: If it doesn’t improve results, it’s a toy.
  • How: Track to retire what underperforms.
    • Time saved
    • Error rate
    • Cost per task
    • Outcome quality

9. Pilot small, then automate.

  • Why: Early wins build confidence and reveal edge cases.
  • How: Manual SOP → macro/automation → add agent logic → scale team-wide.

10. Fail safely.

  • Why: Mistakes happen—contain them.
  • How:
    • Set guardrails (allowed actions, rate limits)
    • add fallbacks
    • add a kill switch
    • keep backups

SUMMARY: Define the outcome, match tool to task (Think/Do/Rule), give great context, keep humans and safety in the loop, and scale only what the numbers prove works.

If you’re interested in listening to the entire podcast…

Copyright © 2025 by CJ Powers

Being the Human AI Can’t Replace

Daniel Lucas, the host of Book 101 Review, invited me to be a guest on his podcast. The show’s format spends more time on the guest than on the book they review. So while I spoke about Will Guidara’s “Unreasonable Hospitality,” Daniel asked me lots of questions about AI.

If I were to summarize the interview, I’d say that Daniel dove into a timely question: What does it mean to be human in the age of AI?

For decades, I’ve worked in communications—helping corporations, entrepreneurs, and small businesses clarify their message, connect with their audience, and collaborate effectively. And today, with AI entering every corner of our lives, I see the same question surfacing again and again: Will AI replace us?

The short answer: No. But only if we choose to be fully human.

Driving AI Instead of Being Dragged by It

On the show, I used a simple analogy. AI is like a car. You can either grab the wheel and drive it, or you can be dragged behind it.

(I created the elements in the picture above with ChatGPT and built it with Canva.)

Too many people fear AI because of what they’ve seen in movies—machines taking over, robots replacing people. But AI is a tool, nothing more. And like any tool, it can either empower you or run you over, depending on how you use it.

If you want to stay in the driver’s seat, there are three keys I always come back to: Communication, Connection, and Collaboration.

The 3C Framework

  • Communication – Knowing not just what you want to say, but how to say it clearly to both people and AI.
  • Connection – Engaging authentically. People crave genuineness. They don’t want polished perfection; they want honesty, vulnerability, and someone who really listens.
  • Collaboration – Working productively with others and with AI. Collaboration is where we build things greater than ourselves.

If you master those three areas, you’ll always be more valuable than the technology around you.

The Power of Authenticity

One theme that came up repeatedly in the conversation was authenticity. It’s become a buzzword, but what it really means is this: I bring my full self, flaws and all, into the room—and I give you permission to do the same.

Our imperfections make us human. They make us trustworthy. They make us irreplaceable.

AI may simulate compassion or generate words that look empathetic, but at the end of the day, it’s mimicry. It can’t truly connect at a heart level. And when we show up with vulnerability and honesty, we offer something AI can’t touch.

Productivity Redefined

For years, productivity has been defined by speed and efficiency. But people don’t just want faster anymore—they want better. They want something that feels personal.

In the podcast, I shared how I worked with a global laboratory that reduced a 14-hour reporting process to just four minutes using AI automation. That freed up time for people to focus on relationships, innovation, and creative work. That’s the real win.

Productivity in the future won’t just be about doing more, faster. It will be about depth over speed—quality over quantity—human over machine.

Why Human Art Still Matters

Art gave us another window into the conversation. AI-generated art and music may look impressive on the surface, but true art always contains something AI can’t replicate: mistakes.

Every brushstroke, every lyric, every twist in a story carries the weight of human imperfection—and that’s what makes it resonate. AI’s attempts at mistakes feel artificial. Our mistakes, on the other hand, make our work feel genuine and alive.

Daily Practices for Staying Human

So how do we practice being more human in our work and life? I suggest three steps:

  1. Clarify – Be clear about your purpose and your message.
  2. Simplify – Speak at a level where both people and AI can follow. (Think sixth-grade clarity.)
  3. Amplify – Let your passion and purpose shine through, whether you’re speaking to one person or an audience of thousands.

If something can be done the exact same way three times in a row, hand it to AI. Then use your freed-up time for creativity, problem-solving, and relationships.

A Book Worth Reading

Toward the end of the interview, I recommended Unreasonable Hospitality by Will Guidara. His insights align perfectly with what we discussed:

  • Be fully present.
  • Take your work seriously.
  • Treat people as unique treasures.

That book, like this conversation, reminded me that no matter how advanced technology becomes, our human touch remains the deciding factor in business and in life.

A Final Thought

If there’s one takeaway from my conversation with Daniel, it’s this: lean into your humanity.

Experiment with AI. Automate repetitive tasks. Use the tools available. But never forget that what makes you irreplaceable isn’t efficiency—it’s authenticity.

AI can copy, simulate, and predict. But it cannot create wisdom. It cannot make genuine connections. It cannot replace the art, purpose, and relationships that define us.

So let’s stop asking if AI will take our jobs. Instead, let’s ask: Am I being fully human in the way I communicate, connect, and collaborate?

Because that’s the one thing AI can never replace.

Here is the full show…

Copyright 2025 by CJ Powers

The Story Behind AI KNOWS

AI KNOWS is a short film born from a conversation I had with a small group of middle school students. We were discussing AI and its implications for the future. One person shared how AI was giving him daily instructions to make him a millionaire by the age of 18. Not only did he follow its every step, but he made it clear that AI was a god that would soon bless him.

Another person shared how AI was erasing all entry-level jobs, so he would never have the opportunity to experiment and apply what he learned in school to real life. He was convinced his risk level for failure was on the rise.

The first kid set his beliefs on false hope. The second kid had lost all hope. I was inspired in that moment to write AI KNOWS as a discussion starter to help parents talk to their kids about our rapidly changing world.

The purpose of the story is to help the audience understand that AI is not a god, nor is it perfect. It was programmed by people using inaccurate databases, which leads to its errors and hallucinations. The story also highlights that wisdom is of greater value than the rapid dissemination of data. Our teens and tweens need to understand that they are valuable and can utilize far greater inputs than AI has to work with, including intuition, experiential wisdom, spiritual wisdom, accurate gut feelings, creativity, and more.

Our team is coming together with some of the best talent from Hollywood. The reason is that they all believe in the message and helping teens and tweens nationwide wake up to the reality of AI, rather than being consumed by the hype or fears that some embrace. This project is timely due to the vast number of people discussing AI daily.

If we can raise the funds needed, filming will begin in early September. The visual effects will start that same week. The goal is to release the completed film during the Thanksgiving Day weekend. However, if the visual effects take longer, the film will be released in mid-December.

The film will be submitted to various festivals to increase our press coverage and catch the attention of more young viewers. The film will also be released on the world’s largest television network: YouTube (Believe it or not, Netflix has about half the viewership of YouTube, and Disney has about half the viewership of Netflix).

Click here to learn more about this project and to watch the video below.

Copyright © 2025 by CJ Powers