Creating a 3-Second Business Report

During my time in the Fortune 100 world, I was tasked to create a report that helped everyone know where the business was at. I was given no further structure or parameters, and I had no idea what each reader would consider important. The only thing I knew was that the report had to be useful for the reader or it would just be shoved into a stack of unread papers.

I actually knew one other thing—the development of the right report would take creativity.

Since Leonardo Da Vinci popped into my mind as a great creative, I decided to use one of his techniques to brainstorm a palatable solution. Da Vinci made a chart that included a number of variations to play with the possibilities, hoping to find the right combination of choices. The key parameters were written down like column headings and all related ideas that flowed from each one were placed in its column.

Within a few minutes, I had a chart worthy of exploring. It looked something like this:

My Boss

Her Boss The Team

The Division

Objective 1 Budget Weekly Objective Monthly Objective
Objective 2 Bonus Criteria Monthly Objective Quarterly Objective
Stretch Goal Stretch Goal Quarterly Objective Yearly Objective
Personal Goal Head Count Resources Budget
Bonus Criteria Back Office Support

I next randomly circled variations and considered each for inclusion in my report. It looked something like these:

IMG_7110

IMG_7111

I also played with the idea of using two from one column and three from another, but to keep the report simple I settled on selecting only one factor from each column.

It didn’t take long to figure out that my boss’ bonus criteria matched her boss’ stretch goal, which immediately became an entry in my report. I also learned from experimenting with the potential selections and a calculator that the Team’s weekly objective was 2% of the boss’ bonus criteria and her boss’ stretch goal. In other words, one measurement could let everyone know exactly where they stood once a week.

Here is the dashboard report that I created to be on everyone’s desk when they got in each Monday morning:

Screen Shot 2019-06-25 at 8.35.10 AM

The above report diagram was colored in each week so the reader would know at a glance where they stood. The 100% Goal represented the boss’ bonus criteria, her boss’ stretch goal, and the accomplishment of all the team’s weekly objectives.

Since everyone could read the report within three seconds, it was referenced daily. This new reading activity shifted the perspective of every employee on the team and drove obtainment over the 100% threshold year after year. All thanks to Da Vinci’s creative exercise of randomly selecting variations from a table of possibilities.

Maybe it’s time to use creativity and rethink your reports.

© 2019 by CJ Powers

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Visual Practice Leads to Innovation

animal zoo ape baboon

Photo by Skitterphoto on Pexels.com

I reviewed several hundred movie posters yesterday to remember which movies stirred something within me. I wanted to create a list of 20 films and then study the movies to learn what the directors had done to capture my heart with their story.

However, flipping through the pictures not only reignited those past feelings, but it also sparked my imagination with ideas worth keeping for future innovations. The experience also gave me the idea to share those steps with you. They are simple enough that a monkey can do it—sort of.

Did you know that track lighting was invented as a result of a monkey picture?

Back in the early 1960s, the designer who came up with the idea for track lighting while working at Lightolier, was browsing through a National Geographic magazine and spotted a picture of a monkey. He allowed the visual stimulus of the incredible photograph to play around in his head. He imagined the monkey running around inside a house moving lights to where ever it was needed. That imagery of moveable lighting led to the invention of track lighting.

We can use the same techniques to spark our imagination in four steps.

BROWSE IMAGES

Scanning through images in newspapers, magazines, and online is an easy way to spark an emotion. When you find a few that grab your attention or interest, set them to the side for the next step. I like to skim through Pinterest and then capture the images that stir me into one of my boards.

WRITE DESCRIPTIONS

Pull out a piece of paper or open a WORD document and write out good descriptions of the image. You can write in prose or bullet points. Try to use strong verbs to describe as much as you can as it relates to why you were stirred by the image. Make a good selection of your words to clarify the action within the image and the feelings it exudes.

MAKE CONNECTIONS

Review the problem or challenge at work that you are facing. Glance through the pictures and descriptions you’ve written. Then force yourself to find any correlations that are possible. It’s okay to stretch yourself in this step. The key is to not ever limit your connections with made up rules in your head.

BRAINSTORM IDEAS

Make a list of possible considerations based on the correlations you’ve discovered. Play with the ideas in your head, expanding them creatively to things you would not normally consider. Then determine the top three ideas worth looking into for its business potential.

Whenever I run through this process I always gain insights that are useful. The connections are many times abstract, but they are present and become fuel for my imagination, driving my next steps of innovation.

As I finished looking through the movie posters, I suddenly realized that all the posters I selected were about a specific story concept. The protagonist decided to be himself regardless of the system demands placed on him and when he got to the end of his rope with failure imminent, his friends stepped in and empowered his success.

I hope this article empowers the success of your next innovation.

© 2019 by CJ Powers

Just in case you wanted to be a blessing today…

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The Creativity of Burning Ice—What Doesn’t Come Next

charcoal on fire

Photo by Anastasia Zhenina on Pexels.com

My first winter campout was filled with contrasting activities that saved my life. Pitching a canvas tent in three inches of snow seemed odd and the packing of snow around the base of the tent felt counterintuitive, yet it was a great insulator that kept me warm inside.

The freezing night air suggested I wear every piece of clothing that I brought to bed, but my scoutmaster recommended we sleep in our underwear. My sleeping bag did the trick in keeping me warm in my shorts, while my roommate hardly slept in his layers of clothing because he shook all night from his sweat trying to freeze.

The next night included a hazing ritual for those who braved the winter camping experience. One at a time, we were taken from seclusion to the bonfire area for the testing of our manhood (something that would not be allowed today). When it was my turn, I was told that if I screamed from the pain, I would fail the test.

I was taken to a fire pit that was two feet wide and six feet in length. I felt the heat rising from the bed of hot coals and was instructed to take off my boots and socks. After blindfolding me, I was turned around a few times and then instructed to walk across the hot coals to prove myself manly. Being a teen raised by a cop and a teacher, I figured the scouts couldn’t afford a lawsuit, so I decided that the spinning around was to disorient me. I assumed that I was no longer in front of the coals.

I willingly took a bold step forward and felt my feet on the hot searing coals. I was blocked by onlookers from turning back, so I moved quickly across the hot embers. Once my feet hit the ground, I turned back as I pulled off my blindfold and watched the guys cheering as they pointed down to the long pit of ice I had crossed.

My eyes, having seen the hot coals, coupled with my mind knowing what comes next, connected with the extreme temperature change felt by my feet moving from the ground to the ice. This caused my mind to interpret the contrasting temperature to be hot rather than cold. My senses had been fooled.

When our mind thinks it knows what comes next, we are naturally biased based on our previous experiences. This bias reduces our creative ability, surrendering our thoughts to the logical side of our brain. To increase our creativity, we must learn how to explore what does not come next.

School taught us that every action has an equal and opposite reaction. When we engage our creativity, we find that this rule can kick in by immediately bringing to mind the opposite of our initial thoughts. If we think about things that make us feel hot, the contrasting items that make us cold subconsciously pop into our mind as well.

This natural phenomenon can help us ponder alternative solutions for a problem at work. By exploring the various contexts that arise, we are able to consider things that can expand our perspective. Contemplating things that are not directly connected to the obvious next steps, opens our mind to a new world of possibilities and solutions that would otherwise never be considered.

After the invention of the small 9” television screen that was mounted in the huge box to hold all of its tubes, who would have thought that we could carry a portable 9” television built into our flat tablets or phones?

Only by exploring the things that don’t come next can we find uncommon solutions that change the face of our market. To be a company that innovates, the workers must learn how to explore what doesn’t come next to spark new perspectives and ideas.

A simple exercise that you can do right now is called “What’s Not Next.”

Consider what you are doing right now. You probably know without much thought what you’ll be doing next (after reading this article). However, the exercise asks you to consider the opposite—what you will not do next. Explore the possibilities and consider any correlation to what you are currently doing.

Then ask yourself how what doesn’t come next impacts what does come next.

This exercise forces you to be open-minded and allows you to strengthen your creativity by changing your perspective. By picking arbitrary times throughout the week to explore this exercise, you will expand your ability to switch perspectives more rapidly and increase your ability to solve problems caused by a changing marketplace.

© 2019 by CJ Powers
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